Purchasing that runs from the register to the invoice

Your POS knows what sold. Your dock knows what arrived. Your vendor's invoice claims what you owe. mKonnekt closes the loop between all three — auto-drafted purchase orders, scanned receiving, and line-by-line reconciliation that catches the price increase nobody told you about.

  • Orders tracked, zero delays.
  • Vendors managed centrally.
  • Stock gaps eliminated.
  • Purchasing fully automated.

Trusted by growing restaurant and retail brands

How Do You Stop Purchasing Leaks From Eating Into Your Margins?

Overbuying, stockouts, late reorders, short shipments, and unexpected vendor price increases can quietly erode margins. When sales data, vendor pricing, purchase orders, deliveries, and invoices are managed across spreadsheets, emails, and paper, it becomes difficult to know what to order, what actually arrived, and what you were ultimately charged.

KonnektIQ Purchase Management connects purchasing to real-time POS sales data, helping you set reorder points and create accurate vendor POs based on actual demandand contracted costs. Deliveries are matched against POs, while three-way invoice matching verifies what was ordered, received, and billed giving you accurate landed costs, inventory levels, and margins.

Discover top-of-the-line purchase management software features

Purchase order management

Create, approve, track, and close POs in one place, with recurring orders, vendor splits, and complete audit history.

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Vendor management

Store contract pricing, lead times, minimums, order guides, and vendor contacts centrally for accurate purchasing.

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Scanned stock receiving

Receive against open POs, flag shortages at the dock, track partials, and update inventory as stock arrives.

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Vendor invoice reconciliation

Match POs, receipts, and invoices to catch price changes, quantity variances, and duplicate charges before payment.

Landed cost tracking

Capture freight, fees, and adjustments per receipt so actual unit costs and margins stay accurate.

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Inventory integration

Update inventory automatically when stock is received, keeping purchasing, POS, and inventory records aligned.

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Multi-location purchasing

Order by location or consolidate purchases centrally, with transfers, in-transit visibility, and location-level reporting.

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Approval workflows

Set spend thresholds and approval rules to route high-value orders to the right person before they are placed.

See what your last quarter of invoices was hiding

Send us a month of vendor invoices and matching POs. We'll run the reconciliation and show you the variance.

Unveiling Remarkable Features of SaaS Platform for Retail

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Avoid stockouts without overbuying

Reorder points driven by real sell-through keep the shelf full without tying up cash in products that aren't moving.

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Catch vendor price creep

Automatic variance flagging against contract cost turns a cent-by-cent leak into a credit request you can actually file.

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Protect margin at the register

When landed cost updates automatically, every margin figure in your reporting is honest — including the ones you price from.

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Cut the administrative load

Auto-drafted POs, scanned receiving and matched invoices remove the clipboard, the spreadsheet and the re-keying between them.

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Hold vendors accountable

A timestamped receiving record turns a short shipment into a documented dispute instead of an argument you lose.

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Buy on evidence

Velocity by SKU, vendor fill rates and cost history give you a basis for negotiating terms rather than accepting them.

Built for modern retail operations

Whether you run a single storefront or manage stock across multiple locations, our retail inventory system adapts to how your business works with inventory control tuned to each industry.

Grocery & Specialty Food

Convenience Stores

Speciality & Boutique Retail

Multi-Location Operators

Key benefits of our purchase management software

Open a second revenue stream without a second headcount

Track contracted pricing and actual landed costs while catching vendor price increases and billing discrepancies.

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Improve Inventory Accuracy

Connect purchasing, receiving, POS, and inventory so stock levels update accurately as goods arrive.

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Eliminate Manual Work

Automate purchase orders, receiving, invoice matching, and approvals to reduce paperwork and data entry.

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Gain Complete Control

Manage vendors, approvals, multi-location purchasing, and every order from one centralized platform.

Improve cash flow discipline

Credit ceilings and automatic holds on past-due balances are enforced at the point of order rather than pursued after the invoice, shortening the gap between shipping and being paid.

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Deepen buyer relationships

A portal offering each account its own catalogue, pricing, and reorder history makes you materially easier to buy from than a competitor still working by email – the most durable retention advantage available in B2B.

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See the whole business in one view

Wholesale performance reported alongside retail, by account and tier, means a declining buyer is visible while there is still time to act.

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Scale without re-platforming

Adding accounts, tiers, catalogues, or price lists is a configuration change, not a project  the system supports growth in wholesale volume without a corresponding rise in operational complexity.

Five steps, one platform, no second stock count.

What Working With Us Looks Like

Discovery

We look at your market, your competitors, and your current customer data to find where you're leaking revenue.

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Plan

A marketing plan built around your goals and your margins, not a generic package.

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Launch

We integrate with your POS, set up your loyalty program and campaigns, and train your team.

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Optimize

Monthly reporting, ongoing campaign tuning, and a real person to call.

Frequently Asked Questions(FAQs)

  • How does the system know what to reorder?

    Reorder points are calculated from live POS sell-through, adjusted for vendor lead time and case pack. When a SKU crosses its threshold, the system drafts a purchase order for that vendor. You can override any quantity, and nothing sends without approval unless you explicitly enable auto-send for a specific supplier.

  • What is three-way match, and why does it matter?

    Three-way match compares the purchase order, the receiving record and the vendor invoice before payment. It's how you catch a case price that went up without notice, a line billed for twelve when ten arrived, or the same invoice submitted twice. Without it you're approving invoices on the assumption they're right  and unannounced vendor price increases are the single most common margin leak in retail and hospitality.

  • Can we receive partial deliveries?

    Yes,Scan what arrived, and the balance stays open on the PO as in-transit with the vendor. Backorders remain visible until they land or are cancelled, so nothing quietly disappears from the order.

  • Does this update our costs and margins automatically?

    Yes,Once a receipt is reconciled, landed cost — including freight and fees — posts against the SKU. Your POS then calculates margin on what you actually paid on the most recent delivery rather than a stale cost field.

  • Will it work with our existing vendors and order guides?

    Vendor terms, contract pricing, case packs and order guides import from whatever you're using now, including spreadsheets. Electronic ordering is supported where your suppliers offer it; where they don't, POs still generate and send by email or print.

  • Can we manage purchasing across multiple locations?

    Yes, Order per site with local reorder points, or consolidate purchasing centrally and allocate on receipt. Transfers between locations are tracked in transit on both ends, and reporting breaks out per location while rolling up for head office.

Not sure it fits your setup?

Tell us which POS and which suppliers you run, and we'll confirm what the integration looks like before you commit to anything.

Connected Tools for Smarter Management

Real-time ingredient and product counts as sales occur, multi-location transfers, and variance tracking that eliminates waste and protects margin.

B2B buyer accounts, tiered bulk volume discounts, locked contract pricing and multi-warehouse logistics for high-volume commercial business.

Grow your customer database automatically, segmenting from real transaction history to deploy targeted email and SMS campaigns.

Bridge front-of-house and back-office with real-time ticket syncs, instant out-of-stock alerts and internal message groups.

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Resources to Help Your Business Thrive

Inflation and the Restaurant Industry

Groceries, clothing, gas. All of which have had significant price increases in the last 6 months.

Labor Shortage- What Is Happening In The Restaurant Industry?

Restaurant owners have been posting job requirements after job requirements, hiring sign boards after hiring sign boards, with no success.

Restaurant Technology Trends in 2022

“Food is the biggest industry,” said Greg Golkin, managing partner at the Kitchen Fund , which invests in restaurant brands like Sweetgreen

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Put purchasing on autopilot.

Eliminate manual order sheets, catch the price increases you're currently paying, and keep shelves stocked without unexpected shortages or costly waste. Stop juggling tools. Start growing.